Overview

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

The Payroll Specialist is responsible for processing the weekly and biweekly payrolls and assisting the Payroll Manager in day-to-day operations of the payroll department. This role ensures the integrity of payroll to guarantee all employees are paid correctly and in a timely manner.

Major Responsibilities:

  • Process weekly and biweekly payroll information using UltiPro (UKG) to ensure compliance, accuracy and to meet all deadlines for payroll transmission and reporting.
  • Maintain business controls and audit trails for all payroll transactions.
  • Create and process Union reporting and payments.
  • Run and prepare routine and ad-hoc reports and analyses.
  • Prepare remittances to third parties relating to voluntary payroll deductions.
  • Assist with account reconciliations and year-end payroll activities.
  • Preparation of general ledger journal vouchers and various general ledger analyses.
  • Ensure efficient operation of the department by performing clerical duties such as filing, scanning, photocopying, etc.
  • Work with Payroll Manager to resolve payroll issues.
  • Respond to employee and management inquiries timely.
  • Proactively identify opportunities to streamline and improve payroll processes and efficiencies.
  • Performs other related duties as assigned.

Qualifications and Competencies:

  • 2 – 5 years of payroll experience in a small or medium sized organization
  • Proficiency in UltiPro (UKG) payroll software and NetSuite a plus
  • Strong analytical and reconciliation skills are required
  • Ability to maintain a high level of confidentiality
  • Working knowledge of applicable federal, state and local laws impacting payroll
  • Excellent verbal and written communication skills
  • Strong Microsoft Office applications with proficiency in Excel
  • Ability to interact with all levels within the organization and to provide excellent customer service
  • Must be organized, detail-oriented, and have the ability to communicate and enforce the organization’s accounting policies and procedures

Salary Information:

The salary range for this role is $70,000 to $80,000; commensurate with experience and qualifications listed above.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)

SOME MORE (YES, MORE!)

We also offer a backup childcare program. And a commuter benefit plan. So, you can get to work and feel good about it.

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