Overview

Reports to – Chief of Staff

Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Chief of Staff, the Assistant provides administrative support to the office of the Co-CEOs and supports other ad hoc projects.

The Assistant will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016 with occasional weekend work. The work is performed in an office setting and is currently on site 3 – 5 days per week.

Duties and Responsibilities

  • In collaboration with the Chief of Staff, manages Co-CEOs’ calendars, including scheduling all internal and external meetings and calls.
  • Supports Chief of Staff with the daily workflow for the office of the Co-CEOs including calendaring, meeting requests, meeting setup, completion of Co-CEOs’ to-dos, booking travel, and communication with internal teams and external parties.
  • Executes day-to-day administrative tasks including, but not limited to, processing expenses, ensuring bills, checks and contracts are reviewed and completed as needed.
  • Coordinates with internal departments to proactively gather materials for meetings, conferences, and presentations.
  • Partners with Chief of Staff to develop and maintain systems to track key priorities, shares and tracks all weekly department updates, ensuring Co-CEOs stay up to date on all day-to-day activities of the organization.
  • Runs necessary errands as needed, including meeting lunches.
  • Assists during Baby2Baby events including the Gala, distributions, conferences and more.
  • Other duties as assigned.

Required Qualifications

  • Bachelor’s degree.
  • Minimum of 3- 5 years’ experience as an administrative assistant.
  • Valid Driver’s License and the ability to run errands..
  • Experience working with high profile individuals, a plus.
  • Commitment to Baby2Baby’s mission.
  • Detail-oriented, taking pride in maintaining best in class organization systems.
  • Strong communicator, decision-maker, and strategic-thinker.
  • Ability to work in a fast-paced work environment that requires strong multi-tasking skills, excellent time management and a self-starter mentality.
  • Highly organized with a strong attention to detail and follow-up with the ability to work in a team environment.
  • Results-oriented with excellent interpersonal skills.
  • Excellent oral and communication skills with the ability to speak professionally and with confidence to donors and board members.
  • Exceptional client and customer service skills.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.

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