Overview
General Summary
The Finance and HR Assistant provides back-up for the Finance Team and general support in matters of Finance and HR Administration. As requested, the Finance and HR Assistant may be asked to support finance-related work in the areas of Events and Music.
The vision for the future of Marble Collegiate Church includes an aligned focus for all ministry areas and Program Groups with the strategic directions that resulted from the 2022 Strategic Planning process. Each staff member at Marble is tasked with working to align their ministry with these strategic directions and build a growth and outreach plan that prioritizes these areas.
Reports to the Director of Human Resources and Administrative Manager for Finance.
Principal Duties and Responsibilities
1. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
2. Cross-trains with A/P and A/R, providing back-up, and trains to assist with counting donations, as requested.
3. Assists the finance team in meeting deadlines, reviewing reports/spreadsheets for accuracy, tracking down documentation, researching discrepancies, and scanning, copying, or mailings, as requested.
4. Receives payroll records from departments and prepares and submits payroll (not automatically entered and captured in ADP) to the Central Office. Partners with the AP Specialist in ensuring contractors and employees are paid on the same timeline.
5. Provides leadership for all aspects of the Time Off function in ADP: Assigns policies, trains new staff members, addresses employee questions, enters Music department sick leave earnings, annually updates Long Term sick bank earnings, and enters carryover deadline reductions.
6. Assists the Director with posting jobs, initial outreach to candidates, scheduling of interviews, applicant tracking, communication related to recruitment, and, possibly, reference checks.
7. Leads new hire onboarding in collaboration with Marble and Central office HR by drafting offer letters from established templates, communicating with new hires, obtaining necessary paperwork, and ensuring completion of all checklist items.
8. Tracks mandatory and incentivized training within ADP’s Comprehensive Learning and sends reminders as necessary.
9. Participates as a member of the Staff Engagement Team.
10. Maintains online Personnel and Payroll files and supports A/P Specialist with Accounts Payable files, as requested.
11. Drafts communications, documentation, procedures, and policies, as requested, for review of the supervisor.
12. Performs other duties as assigned.
Specific Knowledge, Skills, Abilities, and Expectations
1. Excellent verbal, written, and quantitative skills.
2. Strong professional writing ability.
3. Demonstrates an interest in learning finance and HR from the ground up.
4. Proficiency with technology, PC based systems, and the MS Office Suite. We use Outlook for email. Ideally, has experience with HRIS systems (currently ADP), accounting systems (currently NetSuite), and Member Databases (currently Realm), a plus.
5. Versatility, flexibility, and a willingness to work enthusiastically with changing priorities.
6. Strong interpersonal skills with a gracious, non-reactive, and calm presence.
7. Ability to understand and follow written and verbal instructions.
8. Deals effectively with a diversity of individuals at all organizational levels.
9. Works well independently and as a member of a team
10. Ability to prioritize multiple tasks.
Schedule and Logistics
The Finance and HR Assistant is a hybrid position with work onsite 2 days per week (hours to be determined), as coordinated with the supervisor, in support of the entire Finance Team. The Assistant should be responsive and available during designated remote work hours and is encouraged to plan ahead and keep communication lines open for a healthy work/life balance. Currently, the majority of staff have a hybrid onsite and remote work model without designated offices. However, workspaces are available during the
week as needed.
Compensation:
$23 – $25 per hour for 20 hours per week.
How to Apply*: Please submit a cover letter and resume, through our ADP Career Center located at the link provided.
*People of all gender identities and sexual orientations, and members of all racial and ethnic groups, are encouraged to apply.
Marble Collegiate Church is on Fifth Avenue and 29th Street in New York City. An open and affirming community, Marble’s history dates to 1628 and has grown and progressed with New York City to develop a worldwide reputation.