External Affairs Administrative Coordinator

Overview

Public Justice, a national public interest organization, seeks to hire an experienced external affairs administrative coordinator to manage and support the Vice President of External Affairs and the organization’s board of directors. Public Justice is a legal advocacy organization that pursues high impact lawsuits to combat social and economic injustice, protect the Earth’s sustainability, and challenge predatory corporate conduct and government abuses.

Position Overview

The External Affairs Administrative Coordinator plays a key role in supporting the operations and engagement of the organization’s Board of Directors and related committees. Reporting to the Vice President of External Affairs, this position is privy to and has routine access to confidential and sensitive information and documents. Therefore, the External Affairs Administrative Coordinator must exercise professional judgment, maintain confidentiality, and operate with the utmost discretion in all tasks. The coordinator is responsible for facilitating board communications, organizing meetings and materials, maintaining records, and supporting governance-related activities.

Location Requirement: This is a primarily remote position; however, the employee must be based in the Washington, D.C. Metro area to accommodate occasional in-person responsibilities.

Job Responsibilities

Under the direct supervision of the Vice President of External Affairs, the External Affairs Administrative Coordinator ensures that board members are informed, prepared, and able to fulfill their governance responsibilities effectively.

Board Development and Management

• Organize and schedule virtual and in-person Board Committee meetings.
• Compile and distribute quarterly Board package.
• Update and manage Public Justice’s online Board portal.
• Assist with meeting minutes and record-keeping of attendance.
• Maintain Board and Committee contact lists and listservs.
• Monitor and report on compliance with Board service requirements, including database pulls for information related to giving history, meeting attendance and other necessary metrics.
• Maintain all Board-related electronic files, including meeting minutes, Board policies and bylaws and other governance documents.
• Provide Board-related administrative support to the Vice President of External Affairs.

Meetings Support

• Assist in securing meeting venue spaces and managing related logistics, including
• Coordination with outside vendors on meeting A/V needs
• Working with hotel event staff on the boardroom set up and logistics
• Identifying possible meeting venues
• Support the Vice President of External Affairs with other meeting logistics, including hotel reservations, venue contracts, and other meeting-related needs.
• Provide administrative support for meetings, including printing and shipping materials, and responding to meeting-related administrative requests from the Board of Directors.

Minimum Qualifications

• 2–5 years of experience in board relations, executive support, nonprofit governance, or administrative roles involving high-level stakeholder engagement.
• Exceptional organizational skills and attention to detail.
• Strong writing, proofreading, and editing skills.
• Proficiency in Microsoft Office Suite, Adobe, virtual meeting platforms (e.g., Zoom or Teams), and document management tools.
• Discretion and professionalism in handling confidential information.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Ability to occasionally travel to Board meetings and related events.

Salary

Public Justice offers a mission-focused work environment, a teamwork-oriented approach, and a competitive compensation package. This is an exempt position with an expected annual salary range of $55,000 to $65,000, depending on experience.